The Nature of Audio and Visual Services
When you are holding an event, you are spoilt for choice in terms of an audio and visual company. You, therefore, need to make your choice well, when it comes to who shall provide you these services. You need to remember this guideline when you are thinking of such a hire.
There has to be an event management team ready to serve you. This is an indicator of the level of commitment the company has placed on your service. They need to come in fully prepared, with a plan of execution. Your budget is something they need to keep in mind throughout. You need to be in touch with them at any given time, when the event leads to an unclear situation.
They also should go as far as offering session or workshop management. This is usually not offered until requested for, meaning it should be there. For corporate events, they should also provide the option of recording the sessions. They also need to locate for you a suitable venue.
Apart from this, they should also offer on-site support. Their support needs to go beyond covering the preparation and testing phases. They also need to be present for the main event. It should not be left to the event planner to ensure everything runs smoothly. This should extend to a stage presentation preparation. You should be allowed to test out their AV equipment during practice.
You need to also see their stock of AV equipment. It is not unheard of to see such companies not having their own set of AV equipment for use in such events. When needed, they source these from a third party. This is not the way to go. You are better off working with a company that does not lack in that department.
They also need to have a reliable array of equipment. This does not discriminate against service providers who do not have high end equipment. They simply have to have reliable equipment. You need to investigate the kind of equipment they have in stock. If you have a stage presentation, you need to know whether they have stage and set equipment. Their sound and PA systems need to produce clear sound. Their sound system needs to be sent over with an operator. In the case of lighting systems, it should not be a problem if the venue does not have any. They should not have failing computing devices.
Confirm that the AV services company you choose in the end has in place all the services you need. You need to turn to a reliable service provider for your budget, as you would expect at Eastwood Sound and Vision, with their studio equipment and DJ speaker systems.